Are you an organised, detail-oriented professional who thrives on making workplaces run smoothly? Join a forward-thinking, international organisation that is passionate about purpose-driven work and values a collaborative and people-focused environment.
As the Office & Facilities Manager, you’ll be the linchpin of operations, overseeing the full suite of facilities services and administrative processes to ensure a high-performing, safe, and well-supported workplace. You'll take ownership of vendor relationships, corporate travel, facilities maintenance, and critical business support functions – all while contributing to a broader vision of operational excellence and integrity.

Job responsibilities & duties - 

• Leading day-to-day office operations including space planning, security, supplies, and contractor coordination
• Managing health & safety, compliance documentation, and internal training requirements
• Providing central administrative support to senior leadership and cross-functional teams
• Supporting internal and external event management, conferences, and onboarding logistics
• Administering procurement processes (SAP & ARIBA), vendor onboarding, and travel systems
• Partnering with finance for PO creation, invoice management, and virtual card reconciliation
• Coordinating HR-related documentation, onboarding schedules, and wellness/safety initiatives

What we are looking for - 

• Proven experience in office, operations, or facilities management within a professional services or healthcare-related industry
• Strong systems proficiency (ideally SAP, ARIBA, Salesforce, DocuSign, MS365)
• Confident managing external suppliers and internal stakeholders across departments
• Solutions-oriented, proactive, and capable of thriving in a dynamic and compliance-driven environment
• Excellent communicator with strong planning and multitasking abilities

Why Join This Team?

• Purpose-led organisation focused on innovation, ethics, and human-centric initiatives
• Highly collaborative culture that promotes wellbeing, integrity, and long-term development
• Flexible working environment with scope to shape process and drive efficiency

How to Apply - 

Contact Jo Turner (Divisional Manager) at HPG on +61488807377 or apply on line now! 

About Healthcare Professionals Group
Healthcare Professionals Group recruits all positions—executive, permanent, contract/temp—across all levels, within all areas of healthcare:

• Medical Affairs & Life Sciences: Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific.
• Commercial: Marketing, Sales, Analytics, Government, and External Affairs.
• Business Operations & Infrastructure: Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse.
• Clinical Care: Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.