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Administration and Business Support

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Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support,Customer Service

Customer Service Representative

  • East Ryde
  • $38 - $40 per hour, Benefits: Paid leave and Super

Benefits Global diagnostics company 2 year maximum term contract $40 per hour + Super + accrued leave + paid public holidays Macquarie Park 2113 Liaising between multiple internal and external stakeholders About the company Join a global medical device company, with an innovative and forward thinking approach to the healthcare industry specialising in unique and market leading products. A company driven to progress and continuously strive for success whilst maintaining commitment to their customers and ensuring a positive patient outcome. About the opportunity This is a hands-on, high-volume order entry role within a regulated medical device environment. You’ll be responsible for processing orders end-to-end with speed and precision, ensuring accuracy that directly supports customer service and patient outcomes. You’ll also manage customer queries, liaise with internal teams and field staff, and take ownership of orders through to fulfilment. This role suits someone who enjoys structure, detail, and working in a fast-paced environment. Duties High-volume entry of replacement and new product orders • Order fulfilment and tracking using SAP • Resolving customer queries and complaints • Liaising with internal teams and field personnel • Supporting consignment stock processes Skills and Experience • Experience in high-volume order entry or customer service • Background in Medical Devices, Pharma, or Biotech • Strong attention to detail and systems confidence • SAP experience highly desirable (Esker advantageous) • Professional, empathetic communication style Culture A team environment, encouraging internal growth and development. Employees truly care about the what they do, this positively impacts the environment of the office. How to Apply Click apply or contact Jane Nichols, Divisional manager on 02 8877 8714 for a confidential discussion. About Healthcare Professionals Group Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. • Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; • Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; • Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; • Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.

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Administration and Business Support

Executive Assistant

  • Melbourne
  • $50 per hour

An exciting temporary opportunity is available for an experienced Executive Assistant to support the senior leadership team within a global biopharmaceutical organisation based in Melbourne. The role works closely with senior stakeholders locally and internationally, including Europe and the U.S., and offers exposure to a high-impact corporate affairs function in a fast-paced, complex environment.  This position will suit someone who enjoys operating at a senior level, thrives on structure and pace, and wants to contribute to work that supports public health outcomes globally. The Role You will provide high-level administrative support while helping optimise team efficiency, productivity, and engagement. Key responsibilities include: Senior-level administrative support  Complex calendar management, meetings, and global travel coordination Coordinating meetings and events (local and international), including budgets Supporting procurement, contractor payments, and purchase orders Preparing reports, presentations, meeting minutes, and expense reports Assisting with team reporting, milestone tracking, and internal communications Monitoring budgets and expenditure across cost centres Acting as a key point of contact for internal and external stakeholders About You You will bring: 5+ years’ experience in a similar EA or senior administration role Experience supporting senior leaders in a large, complex or global organisation Strong Microsoft skills (Outlook, Word, PowerPoint, Copilot) Excellent organisation skills with the ability to juggle multiple priorities A proactive, adaptable, and solutions-focused approach Strong written and verbal communication skills Experience with SAP / Workday and SharePoint (preferred) What’s on Offer Immediate start, temporary assignment  Hybrid working model – minimum 3 days per week in the office Exposure to a global corporate affairs function Collaborative and professional team environment Please apply now online , or reach out to Jo Turner (Divisional Manager) on 0488 807 377 for a confidential discussion.

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Administration and Business Support

Customer Service Admin

  • St Leonards
  • $65000 - $70000 per annum

Benefits St Leonards location. Agile and inclusive work culture 5 days In office Work with a global dental leader The Company The client is a global medical device business specializing in category breaking orthodontic solutions, leveraging digital technology to deliver customized, discreet dental treatments. It operates primarily through partnerships with orthodontists and dentists, targeting both adults and teens seeking aesthetic dental corrections.   The Role Join our customer service team and play a key role in supporting both our customers and the sales function. This is a short term 5-8 week contract to consolidate and implement promotions on Sales Orders.     Duties Order confirmations and input of promotions to align with monthly deals. Collaboration with Sales, Logistics, and Operations. Skills & Experience Systems aptitude – comfortable with SAP, Salesforce, Teams, phone and web-based platforms, but not necessary Detail-focused – accuracy is key across orders, documentation, and follow-up Data Entry - good data entry experience with an eye for accuracy and efficiency.   How to Apply Kelly-Ann Pedersen, Senior Recruitment Consultant will be addressing your application.   About Healthcare Professionals Group Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care.        Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs   Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse;  Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing

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Administration and Business Support

Medical Administration

  • Sydney
  • Competitive

Benefits  Maternity Cover March 2026 - February 2027  Possibiity to transition into a part time role  Supportive team culture with very low staff turn over  CBD location and literally at the door step of ferry, train, light rail and bus  The Practice    This clinic is a well-established specialist practice known for its professional, patient-focused approach and supportive team environment. The cilnic is seeking an experienced Medical Receptionist / Administration Assistant to cover a maternity leave contract from March 2026 through to at least February 2027. This is a fantastic opportunity to join a close-knit practice and play a key role in delivering a calm, efficient and welcoming experience for patients.  The Position  Working alongside another experienced receptionist at the front desk, this role is central to the smooth day-to-day running of the practice. Each day will involve a mix of patient interaction, administration, coordination and front-of-house responsibilities. Days: 4 days per week (Wednesday off) Hours: • Typically 8:00am – 4:00pm (30-minute unpaid lunch break) • Occasionally 8:00am – 5:00pm, depending on team availability • Opportunity to transition to permanent part-time after 2 months • 3-month probation period Key Responsibilities Welcoming patients and ensuring a positive, professional clinic experience Managing appointments, scheduling changes and clinical administration Using Genie practice management software (experience highly regarded) Supporting billing, Medicare claims and daily reconciliations Preparing consultation rooms and maintaining an organised, polished front desk Liaising with doctors, hospitals, external providers and patient families Supporting general administrative tasks as required About You Previous experience in medical reception is essential Calm, personable and professional manner, even in busy environments Well presented with strong communication and interpersonal skills Confident with administration systems and attention to detail Genie experience is a strong advantage Someone who enjoys being part of a small, collaborative team How to Apply  Please contact Sandra Louey on 0403039232 or email slouey@hpgconnect.com 

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