HPG Administration Jobs

Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Jobs in Administration and Business Support.

Administration and Business Support

Patient Services / Medical Administration

Brookvale
$60000 - $75000 per annum

Benefits Be part of a practice celebrated for excellence and modern patient experience Work alongside talented specialists who value teamwork and mutual respect Build skills in a high-performing, brand-driven medical environment Enjoy stability, professional development, and recognition for outstanding work Immediate start The Practice This Medical Specialist Group delivers high-end, personalised service in a modern, design-conscious environment. Every detail – from the clinic aesthetics to our patient interactions – reflects their commitment to excellence. The practice is known for achieving outstanding outcomes and creating an experience that’s warm, efficient, and memorable. About the Role This clinic is looking for a Patient Services Professional to be the welcoming face of the practice – the first impression every patient remembers. This role is ideal for someone who thrives on precision, service excellence, and creating calm order in a dynamic environment. Key Responsibilities include: Deliver intuitive, compassionate front-of-house service – every patient, every day Manage patient bookings and clinical administration using Gentu Prepare consultation rooms and ensure reception areas reflect brand standards Support patient billing, Medicare claims, and daily reconciliations Liaise confidently with referring specialists, hospitals, and patients Maintain immaculate presentation and attention to detail About You You combine warmth and professionalism with strong organisational discipline. You take pride in efficiency, presentation, and patient comfort. You’ll bring: Experience in medical reception or administration (specialist or GP clinic advantageous) Outstanding communication and interpersonal skills High accuracy in data entry and billing systems (experience with Gentu desirable) Professional presentation aligned with a premium healthcare environment Emotional intelligence – able to reassure anxious patients with empathy and care Reliability, integrity, and a genuine passion for patient service Why Join ? Be part of a practice celebrated for excellence and modern patient experience Work alongside talented specialists who value teamwork and mutual respect Build skills in a high-performing, brand-driven medical environment Enjoy stability, professional development, and recognition for outstanding work If you value precision, empathy, and presentation – and want your work to make a genuine difference – we’d love to hear from you. Please contact Sandra Louey on 0403039232 or email slouey@hpgconnect.com

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Administration and Business Support,Supply Chain and Procurement

Procurement Support

Macquarie Park
Competitive

Benefits • 28-hour working week – part-time stability with flexibility • $35 per hour + Super • Perfect for a university student seeking hands-on experience in procurement • Office-based in Macquarie Park, with onsite parking and close proximity to public transport About the company A respected medical device organisation with a strong local presence and a reputation for quality and innovation. The business operates within a structured, professional environment and is known for its collaborative culture and commitment to supporting healthcare outcomes. Employees enjoy a supportive, team-oriented workplace that values continuous learning and improvement. About the opportunity In this part-time position, you will provide administrative and operational support to the Procurement team to ensure timely and compliant purchasing outcomes. Working closely with internal stakeholders and suppliers, you will assist with purchase requisitions, vendor management, and procurement data analysis. This is an excellent opportunity for a student or early-career professional to gain valuable experience in procurement processes within a highly regarded organisation. Duties • Process purchase requisitions and vendor creation requests • Maintain and update supplier master data in ERP systems • Ensure transactions comply with procurement policies and procedures • Support spend data analysis and procurement reporting • Assist with tender documentation and ad-hoc projects • Act as the first point of contact for internal and supplier enquiries Skills and Experience • Currently studying or completed a Diploma/Degree in Business, Supply Chain, or related field • Experience using ERP or SAP systems (advantageous) • Proficient in Excel and PowerPoint • Strong attention to detail and proactive communication Culture A professional yet supportive culture that values learning, teamwork, and continuous improvement. Ideal for individuals who enjoy structure, collaboration, and contributing to meaningful outcomes. How to Apply Click Apply Now, or contact Jane Nichols, Divisional Manager, on 0288778714 for a confidential discussion. About Healthcare Professionals Group Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare — Pharmaceuticals, Biotechnology, Medical Technology, and Clinical Care. • Medical Affairs & Life Sciences Recruitment – Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific • Commercial Recruitment – Marketing, Sales, Analytics, Government and External Affairs • Business Operations & Infrastructure Recruitment – Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse • Clinical Care Recruitment – Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support

Sales Administrator

East Ryde
$37 - $39 per hour, Benefits: + Super

Benefits Join a supportive, experienced team in a global healthcare environment Contribute to the delivery of education and events that improve patient outcomes Flexible 2-day work week (any consecutive days except Fridays) Collaborative, positive team culture with structured onboarding support About the Company This international healthcare organisation is a respected market leader in medical technology and innovation. You’ll be joining a highly regarded Heart Health business unit, where teamwork, accuracy, and compliance excellence are central to success. The team is led by an experienced Country Manager who has built a strong reputation for supportive leadership and professional integrity. About the Opportunity This is part-time Sales Administration role supports a small, cohesive team of five including business development and clinical professionals. You’ll play a pivotal part in organising customer events, managing compliance submissions, and supporting contracts and invoices related to educational and sponsorship activities. The position is ideal for someone who enjoys structured work, process accuracy, and meaningful contribution within a healthcare setting. Duties Coordinate logistics for customer events, educational workshops, and sponsorships Manage travel and accommodation bookings for healthcare professionals Upload and track event submissions through the internal compliance system Assist with completion and submission of sponsorship agreements Support invoice tracking and system submissions for billing and payment Liaise with suppliers for materials and event collateral Manage calendar invitations, team communication, and meeting coordination Skills and Experience Demonstrated administration or event coordination experience (healthcare or corporate ideal) Strong attention to detail and accuracy in documentation and data entry Proactive, forward-thinking, and able to work independently with minimal supervision Confident communicator who manages multiple stakeholders effectively Comfortable using digital platforms for compliance, invoicing, and reporting Professional and composed when liaising with healthcare professionals and internal colleagues Culture You’ll be part of a collaborative team that values clarity, professionalism, and respectful communication. Training and peer support are readily available, and the team is known for fostering confidence and independence while maintaining high compliance and ethical standards. How to Apply Click Apply. Senior Recruitment Consultant Kelly-Ann Pedersen is managing this appointment. About Healthcare Professionals Group Healthcare Professionals Group recruits across all areas of healthcare — Pharmaceuticals, Biotechnology, Medical Technology, and Clinical Care. We recruit executive, permanent, and contracting/temp roles across: Medical Affairs & Life Sciences –Clinical Research, Market Access, Quality, Regulatory, Scientific Commercial – Marketing, Sales, Analytics, Government & External Affairs Business Operations – Administration, Finance, HR, Supply Chain, Legal, Customer Service Clinical Care – Nursing, Allied Health, Medical Management and Imaging

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Administration and Business Support

Medical Administration

Brookvale
$55000 - $70000 per annum

Benefits Proper orientation and in house training provided Modern, patient-focused environment Opportunities for professional growth and contribution to a high-performing practice Monday to Friday No weekend work Immediate Start The Clinic This medical specialist practice is a leading clinic dedicated to delivering exceptional, personalised patient care in a professional and compassionate environment. The team is proud of their reputation for clinical excellence, patient focus, and strong teamwork. A vacancy has become available for an experienced and professional Medical Receptionist to join their growing team. This is an exciting opportunity to become part of a supportive, highly respected practice and to make a meaningful difference in the patient experience. The Role As the first point of contact for patients, you will play a vital role in ensuring the smooth operation of the clinic. This position is varied and fast-paced, requiring attention to detail, strong communication, and a calm, professional manner. Key Responsibilities: Sit on the front desk Attend to incoming calls, and patient enquiries Schedule and coordinate appointments using Gentu software Support doctors and clinical staff with administrative tasks Process payments, Medicare and EFTPOS transactions, and daily banking Maintain accurate patient records and correspondence Prepare documentation and assist with clinical workflow Ensure the reception area reflects the practice’s high standards Book and confirm appointments with patients Correspond with referring doctors About You You are a well-presented, organised, and empathetic individual who thrives in a busy environment. You’ll bring strong administrative experience, ideally from a specialist or GP or hospital setting, and a genuine passion for patient care. You will have: Previous experience in a medical receptionist / healthcare admin role Proficiency in Gentu or similar practice software Excellent communication and interpersonal skills Strong attention to detail and multitasking ability A warm, professional phone manner and a positive attitude Ability to work 4–5 days per week (immediate availability desirable) How to Apply If you’re an experienced medical administrator/ medical receptionist/ patient service officer, seeking a rewarding and professional role in a welcoming specialist practice, we’d love to hear from you. Please contact Sandra Louey on 0403039232 or email slouey@hpgconnect.com

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