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Administration and Business Support

Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support,Customer Service

Customer Service Representative

  • Mascot
  • $38 - $39 per hour

Benefits $38 per hour casual rate  Flexible 3-month contract – perfect for Working Holiday Visa holders Start in December – earn before the new year Great Mascot location – easy access to trains, buses & the airport Global pharmaceutical leader with a supportive, inclusive team culture About the company Our client is a global biopharmaceutical company, recognised for developing and delivering innovative therapies in complex health areas. With a strong presence in Australia and a collaborative, process-driven approach to excellence, they are renowned for their commitment to quality, compliance, and exceptional customer care. You’ll be joining their Distribution and Order Management team based in Mascot, Sydney. About the opportunity In this fast-paced and highly regulated environment, you’ll be supporting the team to process, track and fulfil domestic orders across wholesale and retail channels. You’ll be the connection between internal departments and customers, ensuring timely delivery, accurate documentation, and compliance with industry standards. This is a hands-on role ideal for candidates who are already experienced in pharmaceutical or medical device customer service and ready to hit the ground running. You'll report to the Customer Service Manager and work closely with supply chain, sales, and quality teams. Duties Accurately process customer orders in ERP systems (e.g. SAP) Handle order confirmations, delivery tracking, and documentation Manage customer inquiries via phone and email Support returns and credits process according to SOPs Collaborate with internal departments to resolve service issues Ensure compliance with all regulatory and quality requirements Skills and Experience Experience in pharma or medical device customer service Order processing experience with tangable goods  Proficient in SAP or similar ERP systems Strong communication and documentation skills Pharmaceutical industry Working Holiday Visa holders encouraged Culture Structured, collaborative, and compliance-focused. This is a team that values accuracy, professionalism, and getting the job done right the first time. How to Apply Click Apply Now, or contact your HPG Consultant, Jane Nichols, 028877 8714 for a confidential discussion. About Healthcare Professionals Group Healthcare Professionals Group recruits all positions across the healthcare sector, including Pharmaceuticals, Medical Devices, Biotechnology, and Clinical Care. Whether you're seeking permanent, contract or temporary work – we can help you find the right opportunity. Explore more roles at www.hpgconnect.com

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Administration and Business Support

Administration Assistant

  • Macquarie Park
  • $65 000 - $75 000 + Super + Benefits

Benefits... Permanent role with career development potential Hybrid work model - 3 days in office, 2 days WFH Offices located in Macquarie Park, 2113 Parking onsite Broad exposure across multiple departments Supportive manager and collaborative team environment Opportunity to step into a dynamic and varied administrative role About the Company... This global healthcare organisation has a strong local presence and a reputation for excellence. The Sydney-based team is known for being down-to-earth, high-performing, and inclusive. With a purpose-led focus, they’re committed to delivering high standards internally while supporting the wider health industry. About the Opportunity... This is a fantastic opportunity for someone in the early stages of their admin career who wants variety and exposure across a range of business functions. Reporting to a senior leader, you'll support both them and several internal departments. What you'll be doing... Providing day-to-day admin and coordination support across Sales, HR, IT, Finance, and Medical Booking travel, arranging team meetings, preparing agendas, and assisting with internal events Coordinating induction programs for new starters and helping with engagement initiatives Raising IT tickets, ordering supplies, and managing facilities requirements Maintaining asset registers and assisting with general tech and office equipment Running reports with the analytics team and ensuring data accuracy Answering and directing calls and managing front-of-house systems What you'll need... Experience in administration or office support role Comfortable working in a fast-paced, cross-functional environment Highly organised with a strong sense of initiative Excellent verbal and written communication skills Confidence with Microsoft Office and digital tools A team mindset and willingness to roll up your sleeves Culture... This team values energy, initiative and reliability. You’ll be part of a collaborative, respectful group that supports each other and gets the job done. It’s a culture where no task is too small, and everyone’s contribution counts. They’re looking for someone who’s keen to learn, can adapt quickly, and genuinely enjoys making things run smoothly behind the scenes. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support

Sales & Marketing Coordinator

  • Blacktown
  • $43.50 - $48.70 + Super per hour

Benefits... 12-month contract (leave accrued) Hybrid working arrangement Offices located in Blacktown, 2148 Join a global leader known for innovation and high-quality products Work closely with cross-functional teams in a collaborative environment Opportunity to gain experience across marketing operations, product management, and sales support About the Company... This organisation is a global industry leader specialising in scientific, technical, and manufacturing solutions. With a strong presence across Asia-Pacific, the company is known for its commitment to excellence, innovation, and improving outcomes across several specialised sectors. About the Opportunity... A newly created 12-month contract role exists for a Sales and Marketing Coordinator to support the ANZ. This stand-alone position plays a critical part in ensuring business continuity, supporting the sales function, and coordinating product and marketing processes during a period of growth. You’ll be the primary sales and marketing support for ANZ, working closely with regional teams and receiving full training and ongoing guidance from the APAC marketing leader. What You’ll Be Doing... Coordinating new SKU creation and ensuring accurate product and pricing data Managing pricing updates and addressing queries from the sales team Supporting rebranding initiatives across collateral, packaging, and labels Liaising with cross-functional stakeholders including supply chain, manufacturing, finance, and sourcing Processing payments, tracking marketing spend, and assisting with vendor setup Providing responsive day-to-day support to sales representatives and application specialists Working with ERP systems Using tools such as Outlook, Excel, and PowerPoint to deliver accurate reporting and updates What You’ll Need... Strong analytical skills and exceptional attention to detail Experience supporting a sales team or high-volume internal stakeholders Ability to manage multiple priorities and work to strict deadlines Excellent communication and collaboration skills Comfortable working independently Experience with MS Dynamics and/or SAP highly advantageous Background in FMCG, healthcare, scientific, or product related industries Culture... You’ll join a supportive and people-focused organisation that values collaboration, transparency, and continuous learning. The manager is hands-on, approachable, and committed to providing training and weekly check-ins to ensure your success. This is a friendly and responsive team environment where honesty, proactive communication, and teamwork are highly regarded. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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