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Administration and Business Support

Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Jobs in Administration and Business Support.

Administration and Business Support

Administrator

  • Macquarie Park
  • $38 - $45 + Super per hour

Benefits... Part time, temporary assignment – 3 days a week Hybrid working options Offices based in Macquarie Park, 2113 Close to public transport & free parking onsite Join a global healthcare business where your accuracy and attention to detail make a genuine impact Be part of a supportive team that values consistency, collaboration, and precision About the company... This organisation is a global leader in their sector, recognised for delivering high-quality solutions and maintaining the highest standards of compliance and data integrity. Their people are known for being collaborative, process-focused and committed to excellence in everything they do. The business promotes continuous improvement and values team members who thrive in structured environments with well-defined systems and procedures. About the opportunity... This is a temporary, part time role (until October 2025) designed to support both the Commercial Excellence and Administration functions. The key tasks involve CRM data updates, contract coordination and ad hoc admin tasks to support the commercial business, ensure compliance and data quality. In this role, you will… Process Data Change Requests for internal accounts using platforms such as Veeva and MDGx. Respond to queries in the Veeva inbox and manage account amendments. Upload and maintain accurate data including geographical mapping ("Where to Buy" coordinates). Handle documentation and contract workflows, ensuring records are completed, filed, and followed up appropriately. Manage contract sending and tracking using DocuSign. Support manual sample approvals and compliance tracking processes within CRM tools. Other ad hoc admin tasks as needed. In this role, you'll need… Exceptional attention to detail. Proficiency with Microsoft Excel and other Microsoft Office applications. A structured approach and comfortable working within established systems and processes. Exposure to CRM platforms (Veeva preferred, but not essential) A commitment to maintaining high compliance standards and accurate documentation. Culture... The team thrives on collaboration, precision, and accountability. This is an ideal environment for someone who enjoys working in a well-regulated and organised setting. Expect a supportive culture where your accuracy and consistency will be highly valued, and your contribution will directly support business integrity and compliance. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support,Customer Service

Service Coordination

  • Macquarie Park
  • $70000 - $85000 per annum

Pharmaceutical & Medical Professionals, a Healthcare Professionals Group business is currently recruiting for Service Coordinator About the company A great opportunity presents for a tenacious hard working Service Coordinator to join a medical device company. You will be joining an global medical device company, situated in Macquarie Park. An innovative and forwarded thinking approach to medical equipment to enhance the healthcare and life science sector. About the opportunity In your new customer service role you will report directly to the Technical Service Manager. You will be required to have high attention to detail and great communication skills. You will need to be compassionate and understanding when dealing with customer queries. You will be apart of a friendly and vibrant team, which strives on building relationships both internally and externally. Responsibilities Your daily duties would include: • Frontline Service • Log service calls, for maintenance, breakdown and servicing • Dispatching service engineers in response to customer calls/emails based on urgency and level of coverage. • Process orders for spare parts Skills and Experience • At least three years in a similar role in the Pharmaceutical and Medical industry/ FMCG/ food industry • Scheduling experience is essential • ERP exposure to SAP, QAD is desirable • Strong communications skills and attention to detail • Computer literate with experience with Internal processing systems Why this opportunity is right for you • Competitive Salary • Annual well being day, discounted gym membership and health insurance • Training and development provided • Great working environment culture • On site parking available How to Apply Click apply or contact Jane Nichols, Divisional Manager on 02 8877 8714 for a confidential discussion. About us Pharmaceutical & Medical Professionals, a Healthcare Professionals Group business. Recruiting all positions, at all levels, into biotechnology, medical devices, pharmaceutical and scientific companies. For more pharmaceutical or medical related job opportunities visit www.pmpconnect.com. For other healthcare related job opportunities visit www.hpgconnect.com

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Administration and Business Support

Receptionist

  • Jacana
  • $35 - $40 per hour

About the Opportunity: This is a rare opportunity to join a corporate front-of-house team where exceptional service, professionalism and presentation are paramount. Working across both part-time you’ll manage the reception area and provide high-level support to internal stakeholders, clients, and external visitors. Your Key Responsibilities: Provide a premium front-desk experience for all visitors and callers Manage calendars, meeting room bookings, and appointment scheduling Liaise professionally with internal teams and senior executives Assist with corporate correspondence, document handling, and general administration Maintain a well-presented reception space and uphold confidentiality at all times You Will Bring: Previous reception or front-of-house experience in a corporate, medical, or professional services environment Exceptional communication skills and a strong client-service mindset Professional presentation and a warm, approachable manner Strong administrative and tech skills (including Microsoft Office) The ability to manage competing demands calmly and professionally Flexibility to work a rotating part-time schedule and provide casual coverage when required What’s in it for You: Be part of a professional team that values service excellence and integrity Located in a high-end office environment with easy public transport access Flexible part-time hours with additional casual shifts available Opportunity to work with a reputable organisation in the healthcare industry How to apply: Please contact Jo Turner (Divisional Manager) at Healthcare Professionals Group on +61488807377 or apply online About Healthcare Professionals Group   Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Clinical Support & Education, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.                               For more job opportunities, visit www.hpgconnect.com

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Administration and Business Support,Customer Service

Inventory Specialist - Customer Service

  • Belrose
  • $90000 - $100000 per annum

Benefits Key operational role supporting surgical case readiness across Australia Work closely with field teams, supply chain and commercial teams Join a respected global leader in medical technology Strong focus on systems, processes and continuous improvement Great career progression and team culture About the company This global medical device company partners with hospitals and healthcare providers to deliver high-quality surgical and diagnostic solutions. Their reputation for reliability and innovation is built on strong processes, compliance, and collaborative teams. With a national presence in Australia, they continue to expand their footprint and product offering. About the opportunity As an Inventory Specialist, you’ll take ownership of product availability in the field. Your work will directly support procedures by ensuring the right product is in the right place at the right time – from consignment inventory to trunk stock and case-related logistics. You’ll work closely with sales teams, planning and analytics to ensure visibility, accuracy and compliance across all inventory-related activities. This is a hands-on, detail-oriented role with a mix of coordination, problem-solving and reporting responsibilities. Duties Coordinate inventory for field-based surgical cases Monitor consignment usage, stock rotation and reconciliation Partner with sales and planners to optimise field inventory strategy Reduce expiry, missing stock and delays across all field locations Train new field staff on inventory systems and processes Contribute to monthly reporting and business reviews on stock performance Work cross-functionally with supply chain, analytics and planning teams Provide back-up support for order entry and operations as needed Skills and Experience Experience in inventory, logistics, supply chain or operations Strong analytical and Excel skills (pivot tables, VLOOKUP, etc.) Familiarity with SAP, Oracle, JD Edwards or similar ERP systems Experience in a regulated product environment (medical, pharma, or similar) Culture This is a well-established, high-performing team that values accuracy, accountability and clear communication. You'll be supported by leaders who understand the operational importance of your work, and you'll collaborate closely with stakeholders across the business. How to Apply Click apply now or contact Jane Nichols Divisional Manager for a confidential discussion. About Healthcare Professionals Group Healthcare Professionals Group recruits across all areas of healthcare – Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. We specialise in: Scientific & Regulatory – Clinical, Regulatory, Market Access Commercial – Sales, Marketing, Business Analytics Operations & Support – Supply Chain, Inventory, Finance, Logistics Clinical – Allied Health, Nursing, Medical Imaging For more roles, visit www.hpgconnect.com

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Administration and Business Support

Medical Administration

  • Chatswood
  • Competitive

Benefits   Be part of a leading medical specialist group known for innovation and patient care excellence. Work alongside a team of well respected medical specialists doctors  Enjoy a diverse and rewarding role  Join a close-knit, collaborative team that values initiative, reliability, and kindness Full Time role 38 hour work week Monday to Friday   Medical Administrator – Join a Leading Cardiology Team in Sydney's Northern Beaches or North Shore  Are you an experienced medical administrator looking for a dynamic and meaningful role in specialist health care? Do you thrive in fast-paced environments where you can wear many hats – from front desk coordination to supporting high-level business operations? If so, this specialist clinic wants to hear from you. We're looking for a professional, adaptable, and enthusiastic Medical Administrator to support our cardiology clinics either on the North Shore or in Sydney's Northern Beaches.  You’ll work closely with their Principal doctors and be part of a passionate team dedicated to providing quality patient care. What You’ll Be Doing: Practice & Operations Support Manage the day-to-day operations of busy practice located on Sydney Northern Beaches or on the North Shore.  Greet and meet patients  Answer phones  Ensure practice is clean and well maintained  Assist with outreach and engagement initiative Work with our friendly reception team to ensure smooth day-to-day patient care Collaborate with the Front Desk Manager to streamline patient flow and reception operations. Team Collaboration Partner with staff, to manage rosters  Coordinate locums and maintain strong communication across clinical and support staff. Requirements   Experience in medical administration  (specialist or allied health settings preferred). Proactive problem-solver with strong organisational and multitasking skills. Professional, polished communicator who enjoys building relationships with staff, doctors, and patients. Tech-confident – you know your way around clinical systems and software tools. Team player who’s also confident working independently when needed. Experience with Gentu or Genie is desirable but not essential  How to Apply   Please contact Sandra Louey on slouey@hpgconnect.com or phone 0403039232 

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Administration and Business Support

Medical Administrator

  • Sydney
  • $50 - $60 + Super per hour

Benefits... Opportunity to join a leading global biopharmaceutical company Long-term 2-year contract with potential to extend Flexible hybrid work model: 1–3 days in the office Exposure to complex, high-impact clinical trials Strong onboarding and training support in a highly structured, compliant environment About the company... This organisation is a global leader in biotechnology and pharmaceuticals, known for its innovation in the life sciences sector. Operating with a strong ethical foundation and commitment to excellence, it is recognised for advancing cutting-edge clinical research and delivering high-quality therapies worldwide. The business fosters a collaborative environment and is highly process-driven, operating within a robust regulatory framework to ensure compliance and quality at every level. About the opportunity... Deliver proactive administrative support across clinical operations, directly assisting the Development Operations Manager, Clinical Trial Operations Manager, and local team members. In this role, you will… Coordinate and manage logistics for meetings, training sessions, and site team functions, including calendar invites, material preparation, and post-meeting documentation Process and reconcile company purchasing card (P-Card) transactions Create Work Request Forms (WRFs) and assist with vendor engagement, payment tools, and contract tracking Support document management for site lists, contact databases, organisation charts, and functional provider records to ensure inspection readiness Liaise daily with the clinical site management team and engage with Functional Service Providers (FSPs) Maintain distribution lists, follow up on study contract signatures, and assist in onboarding/offboarding activities Coordinate archiving of study documents and monitor submissions to Human Research Ethics Committees (HRECs) Arrange couriers for clinical trial materials and reconcile data loggers at sites, including managing calibration schedules In this role, you'll need… Experience in a clinical trials, pharmaceutical, life sciences, or healthcare environment Demonstrated administrative coordination skills within a regulated, documentation-intensive setting Strong communication, organisation, and stakeholder engagement abilities Ability to multitask across several projects and deadlines with attention to detail A collaborative team orientation and proactive mindset Proficiency in written and spoken English (Highly regarded) Bachelor’s degree in life sciences or previous exposure to clinical research processes Culture... You’ll join a values-driven team that fosters collaboration, accountability, and continuous improvement. The environment supports independent thinking and proactive problem-solving, while ensuring every team member has access to support and development. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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