HPG Administration Jobs

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Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support

Junior Digital Producer

Mascot
Competitive

Benefits... 12-month contract Hybrid working environment Offices based in Mascot, 2020 Parking onsite Hands-on exposure to enterprise-level digital platforms Structured learning and support from experienced digital professionals Opportunity to work across a wide range of digital campaigns and projects Strong development opportunity for a graduate or junior digital professional About the Company... This organisation is a global, multinational healthcare organisation with a strong focus on digital transformation and innovation. An internal digital team supports marketing and brand teams across the wider business, delivering high-quality digital experiences and reducing reliance on external agencies. The team is well regarded internally and plays a critical role in how digital campaigns are delivered. About the Opportunity... An opportunity has arisen for a Junior Digital Producer to join an internal digital team on a 12-month contract. This role is ideal for a recent graduate or early-career professional looking to build hands-on experience in digital production, marketing technology, and stakeholder management. You will support the delivery of digital campaigns and content across multiple areas of the business, working closely with marketing stakeholders and experienced digital team members. What you'll be doing... Building and updating web pages using Adobe Experience Manager (AEM) Managing content by adding copy into pre-built global components (no component development required) Supporting the delivery of digital requests raised by marketing and brand teams across the business Working directly with internal stakeholders once work is allocated, owning communication from start to finish Building and activating customer journeys within Salesforce Marketing Cloud (SFMC) Uploading email assets provided by internal teams or agencies and configuring audiences and journeys Sending test communications, completing final checks, and activating campaigns Communicating progress, changes, and timelines clearly throughout the delivery process Reviewing and quality-checking digital content before go-live to ensure accuracy and compliance Supporting ongoing updates and maintenance of live digital activity What you'll need... A degree or qualification in digital marketing, marketing, web, multimedia, or a related field Strong interest in digital platforms, technology, and online customer experiences Excellent communication skills and confidence working with multiple stakeholders A proactive mindset with the ability to take ownership of tasks High attention to detail and comfort working to deadlines Willingness to learn new systems and processes Any exposure to CMS platforms, marketing automation tools, HTML/CSS, or digital agencies is advantageous but not essential Culture... You’ll be joining a close-knit, high-performing team that is known for being proactive, collaborative, and delivery-focused. The culture values initiative, clear communication, and accountability. Team members are supportive, approachable, and invested in helping junior hires learn, grow, and succeed. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support

Customer Service Admin

St Leonards
$65000 - $70000 per annum

Benefits St Leonards location. Agile and inclusive work culture 5 days In office Work with a global dental leader The Company The client is a global medical device business specializing in category breaking orthodontic solutions, leveraging digital technology to deliver customized, discreet dental treatments. It operates primarily through partnerships with orthodontists and dentists, targeting both adults and teens seeking aesthetic dental corrections. The Role Join our customer service team and play a key role in supporting both our customers and the sales function. This is a short term 5-8 week contract to consolidate and implement promotions on Sales Orders. Duties Order confirmations and input of promotions to align with monthly deals. Collaboration with Sales, Logistics, and Operations. Skills & Experience Systems aptitude – comfortable with SAP, Salesforce, Teams, phone and web-based platforms, but not necessary Detail-focused – accuracy is key across orders, documentation, and follow-up Data Entry - good data entry experience with an eye for accuracy and efficiency. How to Apply Kelly-Ann Pedersen, Senior Recruitment Consultant will be addressing your application. About Healthcare Professionals Group Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing

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Administration and Business Support

Contracting Recruitment Specialist

Melbourne
Competitive

The Opportunity This role sits at the centre of the Healthcare Professionals Group's contracting recruitment function, acting as a specialist partner to consultants and a key enabler of smooth, compliant, and timely contract placements. You’ll work across candidate engagement, talent pooling, contracting workflows, and operational support — ensuring contractors, consultants, and internal stakeholders are supported throughout the full contract lifecycle. This is a specialist, outcomes-focused position suited to someone who enjoys structure, problem-solving, and being relied upon as a go-to expert within a contracting environment. What you’ll be doing Generating client and candidate contract schedules. Rate calculation for contracting and provide project-specific contracting support as required. Review and verify applicable Fair Work awards and award classifications coverage for contracting roles Supporting recruiters with the delivery of contract placements from shortlist through to onboarding Building and maintaining strong, ready-to-place contract talent pools Engaging, screening, and supporting contractors throughout active assignments Coordinating contract workflows, onboarding steps, and system requirements Acting as a point of expertise for contracting processes and compliance Supporting contract extensions, changes, and lifecycle activity Ensuring data accuracy, documentation quality, and timely follow-ups Producing and maintaining operational reports and contractor updates Providing cover and continuity for contract recruitment activity when required Who we’re looking for Experience in supporting contract recruitment/talent pooling within an agency environment is well regarded but not required Degree qualification Understanding of Fair Work legislation is well regarded but not required Experience in executing basic financial figures calculations is preferred Strong experience in administration and customer service. Background in recruitment support, coordination, operations, or specialist delivery roles Confidence working across multiple systems and workflows in a fast-paced setting Strong attention to detail with a practical, solutions-focused mindset Clear communicator who works well with recruiters, contractors, and internal teams Comfortable managing priorities and responding to time-sensitive requirements Professional, dependable, and motivated to be a trusted specialist within the team Our Culture At HPG, we value experience, accountability, and trust. Our teams operate with structure and autonomy — supported by strong leadership, clear expectations, and systems that work. You’ll be part of a business that invests in doing things properly, values specialist expertise, and recognises the importance of contract recruitment done well. For a confidential discussion, contact Jo Turner, Divisional Manager on +61488807377 About Healthcare Professionals Group (HPG) Healthcare Professionals Group is one of Australia’s most established and respected recruitment businesses, with nearly three decades of industry presence and a strong reputation for quality, consistency, and long-term partnerships. We operate across specialist recruitment markets with a clear focus on delivering trusted outcomes for clients, contractors, and internal teams. Our contracting division is a critical part of the business, supporting high-volume, high-complexity recruitment environments through strong systems, structured processes, and specialist expertise. You’ll be joining a stable, experienced team where collaboration, credibility, and operational excellence are genuinely valued.

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Administration and Business Support,Customer Service

Customer Service Representative

East Ryde
$38 - $40 per hour, Benefits: Paid leave and Super

Benefits Global diagnostics company 2 year maximum term contract $40 per hour + Super + accrued leave + paid public holidays Macquarie Park 2113 Liaising between multiple internal and external stakeholders About the company Join a global medical device company, with an innovative and forward thinking approach to the healthcare industry specialising in unique and market leading products. A company driven to progress and continuously strive for success whilst maintaining commitment to their customers and ensuring a positive patient outcome. About the opportunity This is a hands-on, high-volume order entry role within a regulated medical device environment. You’ll be responsible for processing orders end-to-end with speed and precision, ensuring accuracy that directly supports customer service and patient outcomes. You’ll also manage customer queries, liaise with internal teams and field staff, and take ownership of orders through to fulfilment. This role suits someone who enjoys structure, detail, and working in a fast-paced environment. Duties High-volume entry of replacement and new product orders • Order fulfilment and tracking using SAP • Resolving customer queries and complaints • Liaising with internal teams and field personnel • Supporting consignment stock processes Skills and Experience • Experience in high-volume order entry or customer service • Background in Medical Devices, Pharma, or Biotech • Strong attention to detail and systems confidence • SAP experience highly desirable (Esker advantageous) • Professional, empathetic communication style Culture A team environment, encouraging internal growth and development. Employees truly care about the what they do, this positively impacts the environment of the office. How to Apply Click apply or contact Jane Nichols, Divisional manager on 02 8877 8714 for a confidential discussion. About Healthcare Professionals Group Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. • Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; • Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; • Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; • Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.

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Administration and Business Support

Executive Assistant

Melbourne
$50 per hour

An exciting temporary opportunity is available for an experienced Executive Assistant to support the senior leadership team within a global biopharmaceutical organisation based in Melbourne. The role works closely with senior stakeholders locally and internationally, including Europe and the U.S., and offers exposure to a high-impact corporate affairs function in a fast-paced, complex environment. This position will suit someone who enjoys operating at a senior level, thrives on structure and pace, and wants to contribute to work that supports public health outcomes globally. The Role You will provide high-level administrative support while helping optimise team efficiency, productivity, and engagement. Key responsibilities include: Senior-level administrative support Complex calendar management, meetings, and global travel coordination Coordinating meetings and events (local and international), including budgets Supporting procurement, contractor payments, and purchase orders Preparing reports, presentations, meeting minutes, and expense reports Assisting with team reporting, milestone tracking, and internal communications Monitoring budgets and expenditure across cost centres Acting as a key point of contact for internal and external stakeholders About You You will bring: 5+ years’ experience in a similar EA or senior administration role Experience supporting senior leaders in a large, complex or global organisation Strong Microsoft skills (Outlook, Word, PowerPoint, Copilot) Excellent organisation skills with the ability to juggle multiple priorities A proactive, adaptable, and solutions-focused approach Strong written and verbal communication skills Experience with SAP / Workday and SharePoint (preferred) What’s on Offer Immediate start, temporary assignment Hybrid working model – minimum 3 days per week in the office Exposure to a global corporate affairs function Collaborative and professional team environment Please apply now online , or reach out to Jo Turner (Divisional Manager) on 0488 807 377 for a confidential discussion.

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