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Administration and Business Support

Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support,Medical Management

Medical Receptionist

  • Chatswood
  • $0 - $70000 per annum

Benefits  Join a respected specialist clinic with an established patient base Work in a professional, structured, and patient-focused environment Enjoy stability in a full-time, permanent role Be valued for your contribution to patient experience and clinic operations Opportunity to grow your skills within a high-performing medical team The Practice   We are seeking an experienced and professional Medical Receptionist / Patient Services Professional to join a well-established specialist medical practice on Sydney’s North Shore. This is a front-of-house role, ideal for someone who takes pride in patient service, accuracy, and creating a calm, welcoming experience for every patient. The position will be predominantly based at Chatswood, supporting a busy and well-structured clinic environment. The Role You will be the first point of contact for patients and play a critical role in the smooth day-to-day operation of the practice. Key responsibilities include: Providing warm, professional, and compassionate front-of-house patient service Managing patient bookings, recalls, and clinical administration using Genie  Handling incoming calls, patient enquiries, and appointment coordination Supporting billing, Medicare claims, and daily reconciliations Liaising with referring doctors, hospitals, and allied health providers Preparing consultation rooms and maintaining reception presentation standards Ensuring patient records are accurate, complete, and up to date Supporting the clinical team to ensure efficient patient flow About You You are organised, personable, and take genuine pride in delivering high-quality patient care. You will bring: Previous experience in medical reception or healthcare administration Confidence using practice management systems (Genie experience highly regarded) High attention to detail and accuracy with bookings, billing, and data entry Excellent communication skills and a calm, reassuring manner with patients Professional presentation aligned with a specialist healthcare environment Emotional intelligence and the ability to manage sensitive or anxious patients Reliability, accountability, and a positive team-focused attitude Interested? Apply now or contact Sandra Louey at Healthcare Professionals Group for a confidential discussion on 0403039232 and email slouey@hpgconnect.com

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Administration and Business Support,Customer Service

Customer Service Representative

  • Mascot
  • $38 - $39 per hour

Benefits $38 per hour casual rate  Flexible 3-month contract – perfect for Working Holiday Visa holders Start in December – earn before the new year Great Mascot location – easy access to trains, buses & the airport Global pharmaceutical leader with a supportive, inclusive team culture About the company Our client is a global biopharmaceutical company, recognised for developing and delivering innovative therapies in complex health areas. With a strong presence in Australia and a collaborative, process-driven approach to excellence, they are renowned for their commitment to quality, compliance, and exceptional customer care. You’ll be joining their Distribution and Order Management team based in Mascot, Sydney. About the opportunity In this fast-paced and highly regulated environment, you’ll be supporting the team to process, track and fulfil domestic orders across wholesale and retail channels. You’ll be the connection between internal departments and customers, ensuring timely delivery, accurate documentation, and compliance with industry standards. This is a hands-on role ideal for candidates who are already experienced in pharmaceutical or medical device customer service and ready to hit the ground running. You'll report to the Customer Service Manager and work closely with supply chain, sales, and quality teams. Duties Accurately process customer orders in ERP systems (e.g. SAP) Handle order confirmations, delivery tracking, and documentation Manage customer inquiries via phone and email Support returns and credits process according to SOPs Collaborate with internal departments to resolve service issues Ensure compliance with all regulatory and quality requirements Skills and Experience Experience in pharma or medical device customer service Order processing experience with tangable goods  Proficient in SAP or similar ERP systems Strong communication and documentation skills Pharmaceutical industry Working Holiday Visa holders encouraged Culture Structured, collaborative, and compliance-focused. This is a team that values accuracy, professionalism, and getting the job done right the first time. How to Apply Click Apply Now, or contact your HPG Consultant, Jane Nichols, 028877 8714 for a confidential discussion. About Healthcare Professionals Group Healthcare Professionals Group recruits all positions across the healthcare sector, including Pharmaceuticals, Medical Devices, Biotechnology, and Clinical Care. Whether you're seeking permanent, contract or temporary work – we can help you find the right opportunity. Explore more roles at www.hpgconnect.com

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Administration and Business Support

Senior Executive Assistant to the Managing Director

  • Macquarie Park
  • $110000 - $130000 per annum

Benefits... Permanent, full-time role within a global pharmaceutical organisation Hybrid, flexible working arrangements Offices located in Macquarie Park, 2113 Senior, high-impact position supporting the Managing Director Exposure to commercial strategy, business planning and cross-functional initiatives About the Company... A global pharmaceutical organisation operating in a highly regulated environment, with a strong presence in Australia and close alignment to regional and global leadership teams. About the Opportunity... This role goes well beyond traditional executive support. Supporting the Managing Director, you will act as a trusted business partner to senior leadership, contributing to commercial execution, operational effectiveness and cross-functional initiatives across the business. What you’ll be doing... Providing high-level executive support to the Managing Director, including complex diary, travel, expenses and meeting preparation Preparing leadership presentations, briefing papers, dashboards and reports Supporting budgeting, planning cycles and commercial performance reviews Coordinating cross-functional and strategic projects across commercial, medical and operations Liaising with senior stakeholders across Australia, APAC and global teams Supporting partnership and alliance activities, including governance, coordination and follow-up What you’ll need... Minimum 5 years’ experience in a senior Executive Assistant, business support or similar role Experience in pharmaceutical, healthcare, life sciences or regulated environments strongly preferred Strong commercial awareness with advanced PowerPoint and Excel capability Confident engaging with senior stakeholders and working across complex, matrixed organisations Highly organised, proactive and able to operate with discretion Culture... A professional, collaborative and purpose-driven environment that values accountability, curiosity and high standards of integrity. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support

Sales & Marketing Coordinator

  • Blacktown
  • $43.50 - $48.70 + Super per hour

Benefits... 12-month contract (leave accrued) Hybrid working arrangement Offices located in Blacktown, 2148 Join a global leader known for innovation and high-quality products Work closely with cross-functional teams in a collaborative environment Opportunity to gain experience across marketing operations, product management, and sales support About the Company... This organisation is a global industry leader specialising in scientific, technical, and manufacturing solutions. With a strong presence across Asia-Pacific, the company is known for its commitment to excellence, innovation, and improving outcomes across several specialised sectors. About the Opportunity... A newly created 12-month contract role exists for a Sales and Marketing Coordinator to support the ANZ. This stand-alone position plays a critical part in ensuring business continuity, supporting the sales function, and coordinating product and marketing processes during a period of growth. You’ll be the primary sales and marketing support for ANZ, working closely with regional teams and receiving full training and ongoing guidance from the APAC marketing leader. What You’ll Be Doing... Coordinating new SKU creation and ensuring accurate product and pricing data Managing pricing updates and addressing queries from the sales team Supporting rebranding initiatives across collateral, packaging, and labels Liaising with cross-functional stakeholders including supply chain, manufacturing, finance, and sourcing Processing payments, tracking marketing spend, and assisting with vendor setup Providing responsive day-to-day support to sales representatives and application specialists Working with ERP systems Using tools such as Outlook, Excel, and PowerPoint to deliver accurate reporting and updates What You’ll Need... Strong analytical skills and exceptional attention to detail Experience supporting a sales team or high-volume internal stakeholders Ability to manage multiple priorities and work to strict deadlines Excellent communication and collaboration skills Comfortable working independently Experience with MS Dynamics and/or SAP highly advantageous Background in FMCG, healthcare, scientific, or product related industries Culture... You’ll join a supportive and people-focused organisation that values collaboration, transparency, and continuous learning. The manager is hands-on, approachable, and committed to providing training and weekly check-ins to ensure your success. This is a friendly and responsive team environment where honesty, proactive communication, and teamwork are highly regarded. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support

Customer Service Admin

  • St Leonards
  • $33 per hour

Benefits St Leonards location. Agile and inclusive work culture 5 days In office Work with a global dental leader The Company The client is a global medical device business specializing in category breaking orthodontic solutions, leveraging digital technology to deliver customized, discreet dental treatments. It operates primarily through partnerships with orthodontists and dentists, targeting both adults and teens seeking aesthetic dental corrections.   The Role Join our customer service team and play a key role in supporting both our customers and the sales function. This is a short term 5-8 week contract to consolidate and implement promotions on Sales Orders.     Duties Order confirmations and input of promotions to align with monthly deals. Collaboration with Sales, Logistics, and Operations. Skills & Experience Systems aptitude – comfortable with SAP, Salesforce, Teams, phone and web-based platforms, but not necessary Detail-focused – accuracy is key across orders, documentation, and follow-up Data Entry - good data entry experience with an eye for accuracy and efficiency.   How to Apply Kelly-Ann Pedersen, Senior Recruitment Consultant will be addressing your application.   About Healthcare Professionals Group Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care.        Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs   Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse;  Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing

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