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Administration and Business Support

Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support

Medical Administration

  • Chatswood
  • Competitive

Benefits   Be part of a leading medical specialist group known for innovation and patient care excellence. Work alongside a team of well respected medical specialists doctors  Enjoy a diverse and rewarding role  Join a close-knit, collaborative team that values initiative, reliability, and kindness Full Time role 38 hour work week Monday to Friday   Medical Administrator – Join a Leading Cardiology Team in Sydney's Northern Beaches or North Shore  Are you an experienced medical administrator looking for a dynamic and meaningful role in specialist health care? Do you thrive in fast-paced environments where you can wear many hats – from front desk coordination to supporting high-level business operations? If so, this specialist clinic wants to hear from you. We're looking for a professional, adaptable, and enthusiastic Medical Administrator to support our cardiology clinics either on the North Shore or in Sydney's Northern Beaches.  You’ll work closely with their Principal doctors and be part of a passionate team dedicated to providing quality patient care. What You’ll Be Doing: Practice & Operations Support Manage the day-to-day operations of busy practice located on Sydney Northern Beaches or on the North Shore.  Greet and meet patients  Answer phones  Ensure practice is clean and well maintained  Assist with outreach and engagement initiative Work with our friendly reception team to ensure smooth day-to-day patient care Collaborate with the Front Desk Manager to streamline patient flow and reception operations. Team Collaboration Partner with staff, to manage rosters  Coordinate locums and maintain strong communication across clinical and support staff. Requirements   Experience in medical administration  (specialist or allied health settings preferred). Proactive problem-solver with strong organisational and multitasking skills. Professional, polished communicator who enjoys building relationships with staff, doctors, and patients. Tech-confident – you know your way around clinical systems and software tools. Team player who’s also confident working independently when needed. Experience with Gentu or Genie is desirable but not essential  How to Apply   Please contact Sandra Louey on slouey@hpgconnect.com or phone 0403039232 

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Administration and Business Support

Office Manager

  • Melbourne
  • $90000 - $110000 per month

Are you an organised, detail-oriented professional who thrives on making workplaces run smoothly? Join a forward-thinking, international organisation that is passionate about purpose-driven work and values a collaborative and people-focused environment. As the Office & Facilities Manager, you’ll be the linchpin of operations, overseeing the full suite of facilities services and administrative processes to ensure a high-performing, safe, and well-supported workplace. You'll take ownership of vendor relationships, corporate travel, facilities maintenance, and critical business support functions – all while contributing to a broader vision of operational excellence and integrity. Job responsibilities & duties -  Leading day-to-day office operations including space planning, security, supplies, and contractor coordination Managing health & safety, compliance documentation, and internal training requirements Providing central administrative support to senior leadership and cross-functional teams Supporting internal and external event management, conferences, and onboarding logistics Administering procurement processes (SAP & ARIBA), vendor onboarding, and travel systems Partnering with finance for PO creation, invoice management, and virtual card reconciliation Coordinating HR-related documentation, onboarding schedules, and wellness/safety initiatives What we are looking for -  Proven experience in office, operations, or facilities management within a professional services or healthcare-related industry Strong systems proficiency (ideally SAP, ARIBA, Salesforce, DocuSign, MS365) Confident managing external suppliers and internal stakeholders across departments Solutions-oriented, proactive, and capable of thriving in a dynamic and compliance-driven environment Excellent communicator with strong planning and multitasking abilities Why Join This Team? Purpose-led organisation focused on innovation, ethics, and human-centric initiatives Highly collaborative culture that promotes wellbeing, integrity, and long-term development Flexible working environment with scope to shape process and drive efficiency How to Apply -  Contact Jo Turner (Divisional Manager) at HPG on +61488807377 or apply on line now!  About Healthcare Professionals Group Healthcare Professionals Group recruits all positions—executive, permanent, contract/temp—across all levels, within all areas of healthcare: Medical Affairs & Life Sciences: Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific. Commercial: Marketing, Sales, Analytics, Government, and External Affairs. Business Operations & Infrastructure: Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse. Clinical Care: Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.

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Administration and Business Support

Sales & Marketing Administrator

  • Sydney
  • $50 - $57 + Super per hour

Benefits... 12 Month contract role (hourly rate) Hybrid working environment (3 days in office) Offices based in Sydney, CBD, 2000 Work with a global healthcare organisation. Collaborative team environment with experienced mentors. About the company... This global healthcare organisation has been improving lives for over a century through pioneering medicines and a mission-driven approach to patient care. About the opportunity... This role supports key commercial and medical business units and offers the opportunity to be part of a fast-paced, compliance-driven environment. You’ll play a critical part in enabling sales & marketing operations to run smoothly and effectively, contributing to the success of major product launches, educational events, and reporting. In this role, you will… Support event coordination and speaker training documentation. Provide document and data support (PBS, CET, internal systems). Raise purchase orders and assist with vendor management. Partner with executive and admin teams to support internal initiatives and events. Support departmental and affiliate projects as required. Maintain compliance with industry standards and internal operating procedures. Leverage digital tools and databases to manage reports, communications, and logistics. In this role, you'll need… At least 2 years’ experience in administrative or business operations roles. Pharmaceutical and/ or healthcare, FMCG or related industry experience. Strong organisational and time management skills with a high attention to detail. Proactive mindset with strong initiative and problem-solving skills. Tech-savvy and confident across Microsoft Office and digital tools. A team player with the ability to work autonomously and juggle multiple tasks. A commitment to working compliantly within a regulated industry. Culture... You’ll be joining a workplace that values collaboration, continuous improvement, and professionalism. This team embraces a supportive, inclusive culture where employees are encouraged to think creatively, take ownership, and share in team success. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support,Customer Service

Customer Service Representative

  • Macquarie Park
  • $38 - $40 per hour

Benefits Global diagnostics company 6 Month Contract $38-40 per hour Macquarie Park 2113, 4 days in office 1 day from working from home Liaising between multiple internal and external stakeholders the company Join a global medical device company, with an innovative and forward thinking approach to the healthcare industry specialising in unique and market leading products. A company driven to progress and continuously strive for success whilst maintaining commitment to their customers and ensuring a positive patient outcome. About the opportunity In your new customer service role you will report directly to the customer service manager, working as part of a team of five technical customer service representatives. You will be required to have high attention to detail and great communication skills. You will need to be compassionate and understanding when dealing with customer queries. You will be a part of a friendly and vibrant team, which strives on building relationships both internally and externally. Duties • Ordering replacement or new product orders • Ensure complaints are resolved quickly and expertly, and escalated when required • Provide a high level of Customer Service • Order fulfilment using SAP and Esker • Support field personnel Skills and Experience • Experience in Customer Service in a Medical Device, Pharmaceutical or Biotechnology organisation • Strong communication skills • SAP and Esker knowledge desirable • Strong attention to detail and multi-tasking ability • Empathetic and professional interpersonal skills • Exposure to consignment stock Culture A team environment, encouraging internal growth and development. Employees truly care about the what they do, this positively impacts the environment of the office. How to Apply Click apply or contact Jane Nichols, Divisional manager on 02 8877 8714 for a confidential discussion. About Healthcare Professionals Group Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. · Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; · Commercial Recruitment - Marketing, Sales, Analytic, Government and External Affairs; · Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; · Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.

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