HPG Administration Jobs

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Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support

Medical Administration

Sydney
Competitive

Benefits Maternity Cover March 2026 - February 2027 Possibiity to transition into a part time role Supportive team culture with very low staff turn over CBD location and literally at the door step of ferry, train, light rail and bus The Practice This clinic is a well-established specialist practice known for its professional, patient-focused approach and supportive team environment. The cilnic is seeking an experienced Medical Receptionist / Administration Assistant to cover a maternity leave contract from March 2026 through to at least February 2027. This is a fantastic opportunity to join a close-knit practice and play a key role in delivering a calm, efficient and welcoming experience for patients. The Position Working alongside another experienced receptionist at the front desk, this role is central to the smooth day-to-day running of the practice. Each day will involve a mix of patient interaction, administration, coordination and front-of-house responsibilities. Days: 4 days per week (Wednesday off) Hours: • Typically 8:00am – 4:00pm (30-minute unpaid lunch break) • Occasionally 8:00am – 5:00pm, depending on team availability • Opportunity to transition to permanent part-time after 2 months • 3-month probation period Key Responsibilities Welcoming patients and ensuring a positive, professional clinic experience Managing appointments, scheduling changes and clinical administration Using Genie practice management software (experience highly regarded) Supporting billing, Medicare claims and daily reconciliations Preparing consultation rooms and maintaining an organised, polished front desk Liaising with doctors, hospitals, external providers and patient families Supporting general administrative tasks as required About You Previous experience in medical reception is essential Calm, personable and professional manner, even in busy environments Well presented with strong communication and interpersonal skills Confident with administration systems and attention to detail Genie experience is a strong advantage Someone who enjoys being part of a small, collaborative team How to Apply Please contact Sandra Louey on 0403039232 or email slouey@hpgconnect.com

Sales & Marketing Assistant

Pymble
$53 - $55 per hour + Super

Benefits... 6-month contract (hourly rate) Hybrid working environment (3 days in the office) Offices located in Pymble, 2073 Exposure to a global pharmaceutical organisation Broad commercial support role across sales and marketing About the Company... Our client is a well-established global pharmaceutical organisation with a strong presence in the Australian market. Known for its collaborative culture and high compliance standards, the business operates within a structured commercial framework supporting sales, marketing and medical functions. This opportunity sits within a busy commercial team requiring strong operational and administrative support. About the Opportunity... This is a hands-on Sales & Marketing Assistant role providing operational and administrative support to a commercial team, including the Business Unit Head, sales representatives and marketing. The position is suited to someone who enjoys structure, process management and coordinating multiple moving parts across a regulated environment. It requires a high level of organisation, attention to detail and confidence. What You'll Be Doing... Supporting the commercial team across day-to-day administrative activities Managing the internal pre-approval process for sales and marketing materials Assisting with vendor and clinician contracting processes Raising and administering purchase orders and tracking contracts and invoices Generating budget reports and reconciling spend against planned activities Coordinating conferences, trade stands and meeting logistics end-to-end Managing travel and accommodation for the commercial team Supporting promotional material approvals Compiling documentation for tenders and formulary submissions Processing and tracking HCP starter pack requests What You'll Need... Previous experience in a Sales & Marketing Assistant or similar role Experience within pharmaceutical, medical device or regulated healthcare environments highly regarded Strong experience managing purchase orders, contracts and budget tracking Experience coordinating conferences or large-scale meetings High attention to detail and strong process orientation Confidence working across multiple stakeholders Strong written and verbal communication skills Ability to manage competing deadlines in a structured environment Culture... You will be joining a collaborative and professional team led by a supportive Business Unit Head. The environment values structure, accountability and teamwork, with clear processes and cross-functional collaboration across sales, marketing and medical. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

Junior Digital Producer

Mascot
$35 - $38 + Super per hour

Benefits 12-month contract (hourly rate) Hybrid working environment Offices based in Mascot, 2020 Parking onsite Opportunity to support large-scale digital campaigns within a global organisation Structured learning and support from experienced digital professionals Strong development opportunity for a graduate or early-career digital professional About the Company This organisation is a global healthcare company with a strong focus on digital innovation and multichannel engagement. About the Opportunity An opportunity has arisen for a Junior Digital Producer to join an internal digital team on a 12-month contract. This role is well suited to a recent graduate or early-career professional who is interested in digital platforms, marketing technology, and digital campaign delivery. This role focuses on digital platform management and campaign execution rather than graphic design or creative development. The position offers hands-on exposure to enterprise platforms and the opportunity to build practical experience in digital production within a large organisation. What you'll be doing Updating and maintaining website content using Adobe Experience Manager (AEM) Building and updating pages using existing global templates and components Supporting marketing teams with digital requests and campaign updates Uploading digital content and assets provided by internal teams or agencies Building and activating customer journeys within Salesforce Marketing Cloud (SFMC) Preparing and sending email communications using pre-built templates Working with pre-built website and email templates rather than designing creative assets Conducting testing and quality checks before campaigns go live Monitoring digital content and supporting ongoing updates and improvements Communicating clearly with stakeholders to provide updates, clarify requirements, and manage timelines Working with internal teams and external agencies to ensure campaigns are delivered correctly What you'll need A degree in digital marketing, marketing, web, multimedia, IT, or a related field Strong interest in digital platforms, CMS systems, or marketing automation tools rather than graphic design Excellent communication skills and confidence working with different stakeholders Agile, proactive and ability to work autonomously Exposure to Adobe Experience Manager (AEM) or Salesforce platforms such as Salesforce Marketing Cloud and/or basic understanding of HTML and CSS is advantageous Exposure to CMS platforms, marketing automation tools, or digital campaign environments would be beneficial but not essential Culture You’ll be joining a collaborative and supportive digital team that works closely with marketing teams across the organisation. The team values initiative, clear communication, and attention to detail. Team members are approachable and invested in helping junior hires develop their skills and gain practical experience working with enterprise digital platforms. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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