- Salary$80 000 - $90 000 + Super
- LocationSydney
- Job type Full Time
- DisciplineAccounting and Finance
- ReferenceBH-43466
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Finance Administrator
Job description
Benefits...
This organisation is a specialist healthcare recruitment firm supporting clients and candidates across both contract and permanent roles. The business is known for its professional, relationship-led approach and strong focus on quality, compliance, and reliable service delivery.
The finance team plays an important role in supporting healthcare contractors, clients, and internal consultants through accurate invoicing, payroll administration, and financial processes.
About the opportunity...
This is a Finance Administrator role supporting the day-to-day finance operations of a busy healthcare recruitment business. Reporting to the Accountant, the role plays a key part in ensuring invoicing, contractor payroll, system accuracy, and finance administration run smoothly across the business.
You will work closely with the Finance team, recruitment consultants, contractors, and clients, acting as a central point of support across invoicing, payroll administration, data management, and compliance. The role offers flexibility around working hours and suits someone looking for balance while remaining hands-on in a professional finance role.
In this role you will…
This is a supportive, professional, and down-to-earth environment that values trust, accountability, and collaboration. The team focuses on outcomes rather than rigid processes and supports flexible ways of working. Accuracy, reliability, and mutual respect are central to how the business operates.
How to apply...
Your application will be reviewed by Francesca Strange, Specialist Manager.
About Healthcare Professionals Group...
Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care.
- Hybrid working environment
- Full-time or flexible part-time options available
- Flexibility around start and finish times
- Offices located in Sydney CBD, 2000
- Supportive, collaborative team culture
- Exposure to end-to-end recruitment finance operations
- Opportunity to develop finance and payroll expertise within a growing business
This organisation is a specialist healthcare recruitment firm supporting clients and candidates across both contract and permanent roles. The business is known for its professional, relationship-led approach and strong focus on quality, compliance, and reliable service delivery.
The finance team plays an important role in supporting healthcare contractors, clients, and internal consultants through accurate invoicing, payroll administration, and financial processes.
About the opportunity...
This is a Finance Administrator role supporting the day-to-day finance operations of a busy healthcare recruitment business. Reporting to the Accountant, the role plays a key part in ensuring invoicing, contractor payroll, system accuracy, and finance administration run smoothly across the business.
You will work closely with the Finance team, recruitment consultants, contractors, and clients, acting as a central point of support across invoicing, payroll administration, data management, and compliance. The role offers flexibility around working hours and suits someone looking for balance while remaining hands-on in a professional finance role.
In this role you will…
- Prepare and raise accurate weekly and monthly invoices for contractor and permanent placements
- Support accounts receivable processes and assist with debt collection follow-ups
- Assist with end-to-end contractor payroll, including onboarding, timesheets, variations, and payroll queries
- Maintain accurate financial records and support general ledger postings
- Set up and maintain clients, contractors, and placements across finance and CRM systems
- Ensure data accuracy, consistency, and integrity across all systems
- Issue and manage Terms of Business and support recruitment consultants with administrative queries
- Act as a point of contact for client and contractor enquiries relating to invoicing, placements, and onboarding
- Assist with payroll and legislative compliance (PAYG, superannuation, payroll tax, internal controls)
- Support payroll and finance reporting, including ad-hoc requests
- Process contractor expense reimbursements and credit card reconciliations
- Experience in a finance administration, payroll, or billing role
- Strong attention to detail and a high level of accuracy
- Confidence working with numbers and strong Excel skills
- Experience using accounting and CRM systems (e.g. MYOB, Bullhorn, Astute or similar)
- Strong organisational and time-management skills
- Confident communication skills with internal and external stakeholders
- Degree-qualified (finance or accounting preferred, but not essential)
- Experience in recruitment, labour hire, or professional services, contractor payroll, or accounts receivable will be well regarded.
This is a supportive, professional, and down-to-earth environment that values trust, accountability, and collaboration. The team focuses on outcomes rather than rigid processes and supports flexible ways of working. Accuracy, reliability, and mutual respect are central to how the business operates.
How to apply...
Your application will be reviewed by Francesca Strange, Specialist Manager.
About Healthcare Professionals Group...
Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care.
- Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific;
- Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs;
- Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse;
- Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.