An exciting temporary opportunity is available for an experienced Executive Assistant to support the senior leadership team within a global biopharmaceutical organisation based in Melbourne.

The role works closely with senior stakeholders locally and internationally, including Europe and the U.S., and offers exposure to a high-impact corporate affairs function in a fast-paced, complex environment.  This position will suit someone who enjoys operating at a senior level, thrives on structure and pace, and wants to contribute to work that supports public health outcomes globally.

The Role

You will provide high-level administrative support while helping optimise team efficiency, productivity, and engagement.
Key responsibilities include:

• Senior-level administrative support 
• Complex calendar management, meetings, and global travel coordination
• Coordinating meetings and events (local and international), including budgets
• Supporting procurement, contractor payments, and purchase orders
• Preparing reports, presentations, meeting minutes, and expense reports
• Assisting with team reporting, milestone tracking, and internal communications
• Monitoring budgets and expenditure across cost centres
• Acting as a key point of contact for internal and external stakeholders

About You

You will bring:

• 5+ years’ experience in a similar EA or senior administration role
• Experience supporting senior leaders in a large, complex or global organisation
• Strong Microsoft skills (Outlook, Word, PowerPoint, Copilot)
• Excellent organisation skills with the ability to juggle multiple priorities
• A proactive, adaptable, and solutions-focused approach
• Strong written and verbal communication skills
• Experience with SAP / Workday and SharePoint (preferred)

What’s on Offer

• Immediate start, temporary assignment 
• Hybrid working model – minimum 3 days per week in the office
• Exposure to a global corporate affairs function
• Collaborative and professional team environment

Please apply now online , or reach out to Jo Turner (Divisional Manager) on 0488 807 377 for a confidential discussion.