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Job details

Location
Melbourne, Victoria
Salary
Negotiable
Job Type
Contract
Ref
BBBH36557_1622505458
Contact
Owen Smith
Contact email
Email Owen
Contact phone
+61 3 99387106
Posted
21 days ago

Job details

Location
Melbourne, Victoria
Salary
Negotiable
Job Type
Contract
Ref
BBBH36557_1622505458
Contact
Owen Smith
Contact email
Email Owen
Contact phone
+61 3 99387106
Posted
21 days ago

Benefits

  • Busy contract role!
  • Leading global pharmaceutical company
  • Excellent company culture

About the company

This leading research-based global pharmaceutical company is committed to making contributions to better healthcare for patients by addressing the unmet medical needs for diseases for which no effective treatments exist and improve patient access to medicines.

About the opportunity

In this busy Sales & Marketing Administrator role; you will be responsible to support the Sales and Marketing team in the execution of tactical plans for brands, with duties including promotional materials coordination, admin, and event support.

Duties

  • To organize storage, tracking and distribution of promotional materials including tracking on quantities, quality, distribution, expiry dates and document destruction.
  • Coordinating materials printing and delivery of both leave behinds, clinical papers and banners, working directly with external suppliers (printer and distribution warehouse)
  • Coordinating promotional materials approval through formal internal review & approval system (Veeva PromoMats)
  • Work with sales and marketing to facilitate electronic signing of and subsequently filing of legal documents (including Transfer of Value, Confidentiality Agreements, Contracts, Consulting Agreements)
  • Support / administration for promotional spend (preparing documentation for internal approval processes, communicating local & above-country decisions to team, purchase order requests, new vendor onboarding, PO generation, ensuring invoices received from vendors & sent for processing)
  • Mailout coordination / administration (vendor point of contact, generation of quotes & local approval, working with sales / marketing leads to ensure correct customer targets)
  • Managing shared sales and marketing calendars / trackers (e.g. calendar of events, shared marketing iPad, commercial transfer of value events)
  • Logistical support for both internal and external meetings, working with preferred suppliers as required (venue / catering booking and management, invitation development and distribution, travel booking, preparing meeting collateral e.g. attendance sheets, name tags, arrange delivery of banners / other materials)
  • Logistical support for webcasting (vendor management, venue / AV sourcing, manage on-site logistics as needed)
  • Lead for all congress logistics including registrations, travel for team, briefing document and on-site support (as needed)

Skills and Experience

  • Degree level or equivalent qualifications in a business and or science discipline
  • Experience managing projects
  • Experience using Microsoft Office, Excel, Powerpoint, Adobe, MS Teams/Zoom
  • Numerical aptitude to enable budget management and working with suppliers to ensure quotes / invoices received in a timely manner and demonstrating return on investment
  • Acting in accordance with the local Code of Practice and internal compliance (including SOPs).

Culture

Friendly and collaborative team culture; with the mission to improve the lives of patients, their carers, and their families and increase the benefit health care provides.

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