EA/Team Administrator

Benefits

• Busy contract role!
• Leading global pharmaceutical company
• Excellent company culture

About the company

This global pharmaceutical company is committed to saving lives and protecting public health through cutting-edge research, transformative technologies and the latest methods of production and distribution.

About the opportunity

In this busy EA/Team Administrator role; you will be responsible providing administrative and office management support, and assisting with appropriate planning to ensure optimum time utilisation and all routine requirements are met.

Duties

• Provide direct secretarial support, organise and manage day to day administrative functions for the Head of Marketing
• Diary management
• Domestic and international travel arrangements
• Arranging and co-ordinating onsite and offsite meetings
• Department accounts payable reconciliation and budget management
• Organising of Confidentiality Agreements and Contracts for external consultants
• Preparation of complex documents, presentations and reports
• Manage and co-ordinate meeting schedules; distribution of Agenda and recording and distribution of Minutes for Meetings
• Management of all correspondence - review, coordinate and prioritise incoming and outgoing mail, emails and any other correspondence
• Co-ordinate and prepare monthly reports for submission to Head of Marketing

• Design and establish systems for a range of administrative and technical tasks for Head office to implement/follow as required
• Co-ordinate Car parking allocation for all staff under the direction of the Head of Marketing and being the first point of contact with Security

• Other special project tasks as delegated by Commercial Director

Skills and Experience

• Microsoft Outlook (Calendar, Meetings, Tasks, all functions), Word, Excel and Powerpoint.

• Strong administrative and secretarial skills
• Experience in a similar role.
• Experience in a Marketing environment is highly desirable.

Culture

Friendly and collaborative team culture; with the mission to save lives and protect public health.